In most cases dedicated server or in-house systems
for email hosting service triumphs
over Virtually Private Servers (VPS) or Cloud Server due to their ability to
provide unilateral control to the enterprise. Since the enterprise itself has
total control over the system management and security, issues faced by VPS or
cloud servers are virtually nullified.
Discussed below are
some of the main areas that large enterprises consider for procuring dedicated servers for their business.
Unilateral
Control
Large enterprises
either outsource the database management work or employ specialized resources
to work on the database/network administration and security controls. The
specialized team or the outsourced team mostly works within the premises of the
enterprise and act according to the objectives of the enterprise. They work
effectively to manage the enterprises data administration and email hosting service objectives. This
facility is totally obsolete in cases of VPS and cloud servers. Both these
options are managed virtually by the email hosting providers, making the data
administration policy of the enterprise redundant.
Greater
Control Over Security
Due to the unilateral
control that the enterprise exercises over dedicated
servers, the security policies are totally controlled by the host
organization. In order to meet their requirements, they might tweak the system
and accessibility as they deem necessary. In case of other email hosting
solutions, security control is unilaterally in the hands of the hosting service
provider. There will always be a risk of unwarranted access into the email
service from outside the institution. Since there are no dedicated servers within the premises, the security measures
favored by the host enterprise cannot be managed.
Increased
Scalability
Again, due to the
unilateral control over the dedicated
servers, enterprises can easily manage the scalability of the email hosting service. The amount of
space dedicated for each account or mailbox can be controlled by the
enterprise. The time taken for execution of any changes will hence be much
faster than that of VPS or cloud servers.
Archiving
Archiving basically
means storage of past data for easy access in near future. In most cases,
enterprises would have to procure extra dedicated
servers for archiving past mails and documents. When there are confidential
and sensitive documents, involved in this mails, it is vey risky to have a
third-party control the access over such data.
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