How to Choose the Right Corporate Email Solution in India

Email or Electronic Mail is the standalone pillar for communications in any kind of business venture or enterprise. Proper and efficient functioning of the email service is of ultimate importance for the connectivity of the business.

With the development of better technology every day,  small, medium or large enterprises no longer falter over the inability to procure a email solution that is efficient, flexible and cost-effective at the same time. Due to the entry of numerous new business enterprises that offer corporate email and hosting solutions, the cost has reduced for procuring and maintaining a corporate email solution. Large enterprises tend to avoid building in-house network to maintain confidentiality and control over the solution, since the maintenance and installation charges tend to go through the roof.

Instead cloud hosting is the thing that everyone is after today. Apart from saving the significant costs for installation and maintenance, companies do not need to worry about the physical server. It is cost effective and proposes better and efficient solutions for any kind of business. But there a few criteria that needs to be considered by decision makers while procuring corporate email solutions.

Here is a list of the requirements that decision makers should consider:

Understanding the requirements of your mailbox

The first requirement is to understand the number of mailboxes needed and their average size. Most enterprises fail to understand the requirement and later on complain that the mailbox size is too small for their employees. Most of the mailbox usage in the current corporate industry falls between 500MB to 999MB. As a result, small and medium enterprises can easily make do with 2-4 GB mailbox space, whereas slightly more established organizations would need upwards of 10GB. Larger organizations would need mailbox of greater than 40GB. With the help of cloud hosting, a larger space can be procured against reduced costs.

Multiple the point of access

Since most businesses now run 24 X 7, it is better to look for corporate email solutions that can be accessed from anywhere. Desktop based email clients like Outlook or Lotus Notes need to be installed before handed on any smartphone, laptop or tablet you would like to use from your home or any other place than office. Webmail clients and mobile email clients can be accessed from any place with the help of the internet and does not need any installation of software. Also the devices would need to be synchronized with your office desktop or laptop, in case of desktop email clients.

Security Issues

Security is a big issue when it comes to email communications. The risk being hacked or accessed from a third-party source is increasing day by day and corporate email solutions need to be procured accordingly so that all data transferred through the hosting service is safe and secure. This is one of the main reasons, why giant corporations prefer to use in-house desktop solutions, managed and maintained from within their premises to have total control over any such situations. While using webmail service, secured login through ‘https’ is advised as against ‘http’.