Email or Electronic Mail is the standalone
pillar for communications in any kind of business venture or enterprise. Proper
and efficient functioning of the email service is of ultimate importance for
the connectivity of the business.
With the development of better technology every
day, small, medium or large enterprises
no longer falter over the inability to procure a email solution that is
efficient, flexible and cost-effective at the same time. Due to the entry of
numerous new business enterprises that offer corporate email and hosting
solutions, the cost has reduced for procuring and maintaining a corporate email solution. Large
enterprises tend to avoid building in-house network to maintain confidentiality
and control over the solution, since the maintenance and installation charges
tend to go through the roof.
Instead cloud hosting is the thing that everyone
is after today. Apart from saving the significant costs for installation and
maintenance, companies do not need to worry about the physical server. It is
cost effective and proposes better and efficient solutions for any kind of
business. But there a few criteria that needs to be considered by decision
makers while procuring corporate email
solutions.
Here is a list of the requirements that decision
makers should consider:
Understanding the requirements of your mailbox
The first requirement is to understand the
number of mailboxes needed and their average size. Most enterprises fail to understand
the requirement and later on complain that the mailbox size is too small for
their employees. Most of the mailbox usage in the current corporate industry
falls between 500MB to 999MB. As a result, small and medium enterprises can
easily make do with 2-4 GB mailbox space, whereas slightly more established
organizations would need upwards of 10GB. Larger organizations would need
mailbox of greater than 40GB. With the help of cloud hosting, a larger space
can be procured against reduced costs.
Multiple the point of access
Since most businesses now run 24 X 7, it is
better to look for corporate email
solutions that can be accessed from anywhere. Desktop based email clients
like Outlook or Lotus Notes need to be installed before handed on any
smartphone, laptop or tablet you would like to use from your home or any other
place than office. Webmail clients and mobile email clients can be accessed
from any place with the help of the internet and does not need any installation
of software. Also the devices would need to be synchronized with your office
desktop or laptop, in case of desktop email clients.
Security
Issues
Security is a big issue when it comes to email
communications. The risk being hacked or accessed from a third-party source is
increasing day by day and corporate
email solutions need to be procured accordingly so that all data
transferred through the hosting service is safe and secure. This is one of the
main reasons, why giant corporations prefer to use in-house desktop solutions,
managed and maintained from within their premises to have total control over
any such situations. While using webmail service, secured login through ‘https’
is advised as against ‘http’.
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