Most
companies today are looking for fast, secure, robust, dependable and low-cost business email solutions. With the
increase in market competitors and newer technologies, the cost of acquisition
has gone down severely. Interestingly, the quality has increased. With the help
of new technologies like cloud server
hosting, business email solutions
are much easily acquirable. The cost is far less than traditional dedicated
server hosting, used by many companies and the entire phase of server
administration, maintenance and troubleshooting can be skipped.
With
the help of cloud hosting, not only business
email solutions, other web based applications as well can be supported from
cloud servers. There is a list of reasons that support cloud server hosting for business
email solutions. Some of them are discussed below.
Portability
Most
big companies and corporations are very insecure about confidential data
transfer over shared servers and hosting service. Hence, most of them prefer to
keep in-house, self developed and maintained, email hosting service or prefer
to choose one of the traditional methods of email hosting service. As a result,
there is a significant increase in cost. As an added disadvantage, most large
corporation use desktop mail clients to ensure control and security.
But,
in the meantime, they tend to forget that they are compromising with multiple
access point facility. Webmail clients or cloud hosting servers provide the
facility to access the mailbox from any place with the help of the internet.
Desktop clients pose a great threat towards the flexibility. Desktop clients
can only function on devices where it is installed. Plus, all devices need to
be synchronized.
Low investment
The
biggest advantage of cloud server
hosting is their cost effectiveness. They provide the same kind of
efficiency, security and viability as traditional email service providers, but
at a reduced cost. The main reason behind this discount is the fact that the
cost for installation, maintenance and administration of the servers is borne
by the hosting company. Since the servers are virtual, the subscriber companies
have minimal responsibilities and hence enjoy increased cost efficiency.
Archival strategies
Archiving
produces a great challenge to any in-house email service hosting solution.
There needs to be continuous back-up and archiving of every mail, which would
mean continuous procurement of space. In case of cloud server hosting, this service is taken care of by the hosting
company.
Data security
While
companies tend to claim that their email service facility is secure, since the
servers are within the premises and mostly are inaccessible from the outside,
the fact may not be so simple. Desktop email clients pose a great threat to the
challenge, since there is no way any company can monitor each and every mail
coming in or going out. If there is a mole in the enterprise, the company will
have no way to stop the free flow of confidential information to the outside
environment. As a result, the objectivity of an in-house email hosting service
is defeated.
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